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VA #19-09 HR Specialist/Coordinator

July 24, 2019
Vacancy Announcement #19-09                   

 HR Specialist/Coordinator
Part Time Position – 25-28 hours per week
Location:  Arlington National Office, Human Resources Division
Hourly Rate:   $24 – $25                    

Job Functions

The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities.  Should able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations and contribute to the attainment of goals and results of the HR department and the Organization.

Primary Duties and Responsibilities

  • Handle administrative tasks related to hiring, managing and developing employee
  • Responsible for the recruitment/hiring process by sourcing candidates, performing background, reference checks, generates employment offers
  • Maintain position vacancy announcements, internal and external job postings; place employment advertisements; track applicant data and resume flow
  • Perform personal and benefits orientations, onboarding, enrollments and update records with new hires in Paylocity our HRIS/Payroll computer system
  • Prepares new hire packets and new hire personnel /benefits folders and termination process
  • Administers employee health and welfare benefits, such Medical, Dental, Life insurance, AD&D, LTD, HAS/FSA, Pension and 403(b)plans
  • Prepare and reconcile monthly benefits invoices for all insurance carriers
  • Responsible for Workers Compensation claims reporting to carriers
  • Act as a liaison between employees and insurance providers
  • Prepare Personnel Action Forms and related paperwork for National office personnel
  • Answers employees’ requests and question about HR policies and procedures
  • Maintain employee files as to ensure accuracy and compliance
  • Redirect organizations phone calls, distribute correspondence to the appropriate person of the team
  • Produce and submit monthly reports to the HR director (staff rosters, EW national directory). Recognize staff birthdays by sending a congratulatory email
  • Respond to authorized information in staff personnel records when requested by credit bureaus, mortgage lenders
  • Responsible for set-up/terminate staff in the SmartBenefits website
  • Performs other duties as required and assigned
VA #19-05 Employment and Training Coordinator – Bismarck, ND

May 7, 2019 
Vacancy Announcement #19-05

Employment and Training Coordinator
Full Time
Location:  Bismarck, ND

Position Overview:

As an Employment Training Coordinator (ETC), you are a human service professional.  Customer service, empathy, finding creative solutions to difficult challenges, and helping people better their quality of life and attain their goals are key components of the position.

You will be responsible for supervising a case load of up to 70 Senior Community Service Employment Program (SCSEP) participants and maintaining strong working relations with the community agencies where they are assigned.  Your territory may include all or parts of counties the following North Dakota counties: Benson, Bottineau, Foster, McHenry, McLean, Pierce, Ramsey, Renville, Rolette, Sheridan, Towner, Ward, Wells, and Williams.

As the primary link between Experience Works and the community the job will require extensive travel for in-person meetings, phone calls, and communicating on-line.  You will provide case management and training to older workers, recruit new program participants, communicate with partners at community, faith based and governmental agencies, cultivate relationships with the business community, increase awareness of Experience Works services throughout the territory through the press and special initiatives, and collaborate with stakeholders to develop local partnerships to expand programs and services, and communicate with local policy makers.

Being an ETC requires commitment and long-hours that often exceed the traditional work-week.    Despite the extraordinary commitment, helping individuals overcome obstacles and navigate through challenges to attain their goals provides personal fulfillment and professional achievements.

Under the direction of the State Program Director, and with assistance from other staff in the state and nationally, you will learn the requirements, policies, procedures and operations of the SCSEP.  The job requires a variety of attributes:   strong interpersonal skills, empathy, attention to detail, strong ethics, commitment to compliance with rules and regulations, supervisory capacity, a high degree of confidentiality,  excellent organizational and the ability to juggle multiple priorities efficiently.

ETCs also serve an important role as a creative problem solver and coach.  Many participants in the SCSEP have multiple barriers to employment, which need to be addressed sensitively so they can achieve their job goals.  In addition to one-on-one meetings to assess skills and barriers, developing and periodically updating individual employment plans, resolving challenges, and maintaining ongoing contact with participants; ETCs also instill confidence and provide employability and job seeking skills to participants, including introducing individuals to basic computer technology.

VA #19-06 Retired Senior Volunteer Program (RSVP) Coordinator Assistant

April 12, 2019
Vacancy Announcement #19-06

Retired Senior Volunteer Program (RSVP) Coordinator Assistant
Part Time Position at 20 to 25 hours per week
Location:  Wellsboro, PA

Position Overview:

The RSVP Coordinator Assistant performs a variety of administrative and clerical duties in support of the Retired and Seniors Volunteer Program (RSVP). This role assists in the coordination of volunteer assignments, appropriate trainings, and activities, including special events, in cooperation with appropriate volunteer staff.

Responsibilities:

  • Performs position duties in a manner that promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully
  • Engages in effective team participation through willingness to assist and support coworkers, supervisors, and other work related-associations
  • Develops good working relationships with division and agency staff and supervisors through active participation in accomplishing group projects and in identifying and resolving problems in a constructive manner
  • Demonstrates positive acceptance of constructive feedback and suggestions, to strengthen work performance
  • Contributes to a positive, respectful and productive work atmosphere
  • Regular attendance is required to meet the demands of this job and to provide necessary services
  • Assists in the coordination of volunteer assignments, appropriate trainings, and activities, including special events, in cooperation with appropriate volunteer station staff
  • Assists in recruitment for volunteers
  • Assists with the completion of information for voluntary reports
  • Assists with volunteer recognition events, functions, and other special projects as requested by management
VA #19-03 Office Administrator

March 5, 2019
Vacancy Announcement #19-03

Office Administrator
Full Time
Location: Michigan and Kentucky States
(This is a Work-at-Home position – applicants can reside in any city in the state)

Organization Overview:

Experience Works is a national nonprofit organization whose programs improve the lives of low-income older workers.  We began in 1965 as Green Thumb, a rural demonstration project that provided work for poor farmers and have grown to become a leader in helping older adults develop skills to secure employment, increase their income, and age with dignity.  We now have approximately 75 employees and operations in 14 states. We are funded by grants from the U.S. Department of Labor, states, foundations, sponsorships, and contributions from companies and individuals.  Today, through our capacity to meet individual and community needs for job skills training and job placement, older Americans are being included in the nation’s economic recovery.

Position Overview:

The person in this role is responsible for consistently delivering high quality services in support of the State Program Manager, field staff and program participants.

Essential Duties and Responsibilities

  • Assists the State Program Manager to deliver exceptional employment and training services for older workers and achieve outstanding results.
  • Completes follow-ups to determine entered employment, retention, and average earnings.
  • Prepares accounts payable and supports state program manager and staff with procurement.
  • Assist with budget preparation and review
  • Assists field staff with technology support if needed.
  • Assists field staff in setting up field offices, with travel arrangements, and in planning meetings.
  • Assists in coordinating communications with staff.
  • Responds to inquiries from participants, host agencies, and others.
  • Provides administrative training and supervision for program participants assigned to the State Office.
  • Maintains cordial working relationships with all constituents.
  • Runs and distributes reports not available to field staff.
  • Monitors program paperwork compliance.
  • Assists with special projects as needed.
  • Some local and overnight travel required
VA #19-08 Employment and Training Coordinator – Laramie, WY

June 27, 2019 
Vacancy Announcement #19-08

Employment and Training Coordinator
Full Time Position 
Location: Laramie, WY

Position Overview:
As an Employment Training Coordinator (ETC), you are a human service professional. Customer service, empathy, finding creative solutions to difficult challenges, and helping people better their quality of life and attain their goals are key components of the position.

You will be responsible for supervising a case load of up to 78 Senior Community Service Employment Program (SCSEP) participants and maintaining strong working relations with the community agencies where they are assigned. Your territory may include all or parts of counties in Wyoming, Laramie, Campbell, Converse, Crook, Weston, Gosher, Platte, Johnson and Natrona.

As the primary link between Experience Works and the community the job will require extensive travel for in-person meetings, phone calls, and communicating on-line. You will provide case management and training to older workers, recruit new program participants, communicate with partners at community, faith based and governmental agencies, cultivate relationships with the business community, increase awareness of Experience Works services throughout the territory through the press and special initiatives, and collaborate with stakeholders to develop local partnerships to expand programs and services, and communicate with local policy makers.

Being an ETC requires commitment and long-hours that often exceed the traditional work-week. Despite the extraordinary commitment, helping individuals overcome obstacles and navigate through challenges to attain their goals provides personal fulfillment and professional achievements.
Under the direction of the State Program Director, and with assistance from other staff in the state and nationally, you will learn the requirements, policies, procedures and operations of the SCSEP. The job requires a variety of attributes: strong interpersonal skills, empathy, attention to detail, strong ethics, commitment to compliance with rules and regulations, supervisory capacity, a high degree of confidentiality, excellent organizational and the ability to juggle multiple priorities efficiently.

ETCs also serve an important role as a creative problem solver and coach. Many participants in the SCSEP have multiple barriers to employment, which need to be addressed sensitively so they can achieve their job goals. In addition to one-on-one meetings to assess skills and barriers, developing and periodically updating individual employment plans, resolving challenges, and maintaining ongoing contact with participants; ETCs also instill confidence and provide employability and job seeking skills to participants, including introducing individuals to basic computer technology.

Please submit all resumes with a cover letter explaining why you are interested in the position to resume@experienceworks.org.  In the subject line of your email please include the name of the position and the location that you are applying for.  For example, “re: Employment and Training Coordinator – North Arkansas”, along with the VA#.